Description	Database Advantages Over Microsoft Word Template System or Excel Spread Sheet
Produce high quality audit reports	The final printed (or PDF) audit consists of several individual reports printed together with header pages and a table of contents. These individual reports (Photo, Management Plan, Objectives, Caveats, list by Floor, list by Room etc) can be selected in any order then sent to the printer. A duplicate copy of the entire audit can be printed at the click of a button with the option of Full Page per none compliant item or 3 items per page.
Fast consistent Data Entry	Most items such as the Element, Defect, Room, etc can be selected from drop-down lists, this speeds-up data entry and enhances data consistancy. When entering several similar records the boxes only need to be selected once, then the Auto Copy feature makes a duplicate entry which can then be edited, this saves both time and money.
Personalised reports	Each report will show your company name and address details along with your logo if required.
Financial details	The estimated cost of correcting none compliant items can be entered. Reports show the individual items or grouped items. i.e. a complete cost for a Floor can be printed.
Data Filtering	Suppose you intend to have a re-fit on the 2nd floor of building 3 and want to see a list of all the items in this area that have been marked as a high priority problem. The data can be filtered to match this criteria then printed if required.
Historic records	On completion of the audit new entries can be added when items are repaired or replaced. Reports can be generated to show the full history of all the changes made to comply with the DDA requirements. Dates can be set for re inspection.
Low cost copy of database for end user / client	After the surveyor has completed the audit, the end user (the auditors client) can import the data and photographs into their own copy of the database. Then new records can be added in the future when non compliant items are rectified, keeping the audit up to date.
Client contact details	Keep client records along with details of contacts and telephone conversations.
Import	Complete audits can be imported from any copy of the database allowing data transfers between multiple offices and clients.
Export	Audit details can be exported into an Excel Spread sheet or text file. This can be useful if you wish to transport this data into another system.
Mobile data collection	On site data entry via laptop or tablet PC, can be imported into the main office database system.
Networking	The database can be shared over a network with multiple users entering data simultaneously.
Efficient Database storage format	Uses less drive space which eases network traffic and allows faster data processing and printing.
Backup	Entire system resides in a single folder simplifying the backup procedure.